Privacy Policy

Last Updated: October 20, 2025

Cody & Company Law Office ("we," "us," or "our") is committed to protecting the privacy and confidentiality of our clients, prospective clients, and visitors to our website, www.oldslawyer.com. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in connection with our legal services and website. By engaging our services or visiting our website, you agree to the practices described in this policy.

1. Information We Collect

We may collect the following types of information:

a. Personal Information

Personal information is any information that can identify you, either directly or indirectly. We comply with the requirements of Personal Information Protection and Electronic Documents Act S.C. 2000-c.5(PIPEDA) and Personal Information Protection Act S. A . 2003 c. P-6.5 (PIPA) and associated regulations and in so doing, as well as the Law Society of Alberta code of conduct and rules,. In so doing, we may collect:

Contact Information: Name, email address, phone number, mailing address.
Identification Information: Social Insurance number, driver’s license number, or other government-issued identification (when required for legal services).
Financial Information: Billing details, payment information, or financial records relevant to your case.
Case-Related Information: Details about your legal matter, including documents, communications, and other information you provide.
Website Usage Data: Information collected through our website, such as IP address, browser type, device information, and pages visited (see Section 3 for details).

b. Non-Personal Information

We may collect non-identifiable information, such as aggregated data or anonymized statistics, to improve our services and website functionality.

2. How We Collect Information

We collect information in the following ways:

Directly from You: When you contact us, complete intake forms, engage our legal services, or communicate with us via email, phone, or in person.
Through Our Website: Via contact forms, newsletter sign-ups, or cookies and similar technologies (see Section 3).
From Third Parties: From courts, government agencies, or other entities as part of your legal matter, with your consent or as permitted/required by law.

3. Website Data Collection and Cookies

Our website may use cookies, web beacons, and similar technologies to enhance your experience, analyze usage, and improve functionality. These technologies may collect:

IP address, browser type, operating system, and device information.
Pages visited, time spent on the website, and referral sources.

You can manage cookie preferences through your browser settings. Disabling cookies may limit certain website features.

4. How We Use Your Information

We use your information to:

Provide legal services, including case management, representation, and communication.
Process payments and manage billing.
Respond to inquiries and provide customer support.
Comply with legal obligations, such as record-keeping or reporting requirements.
Improve our services, website, and client experience.
Send communications, such as legal updates or newsletters, with your consent (you may opt out at any time).
Marketing Communications: We may send you legal updates, or newsletters with your express or implied consent, in compliance with Canada’s Anti-Spam Legislation (CASL). You may unsubscribe at any time by clicking the “unsubscribe” link in our emails or contacting our Privacy Officer
We collect, use and disclose your personal information only with your consent, except where required by law. You may withdraw consent at any time, subject to legal or contractual restrictions, by contacting our Privacy Officer. Withdrawing consent may affect our ability to provide legal services.

5. How We Share Your Information

We treat your information with the utmost confidentiality and do not share it except in the following circumstances:

With Your Consent: We may share information when you explicitly authorize us to do so.
- For Legal Services: We may share information with third parties (e.g., courts, opposing counsel, or expert witnesses) as necessary to represent you, subject to attorney-client privilege and confidentiality obligations.
- Service Providers: We may engage trusted third-party vendors (e.g., IT providers, payment processors) to assist with our operations. These providers are bound by confidentiality agreements and are only permitted to use your information for the services they provide to us.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred, but we will notify you and ensure continued protection.
Legal Obligations: We may disclose information to comply with legal processes, such as court orders, subpoenas, or regulatory requirements and specific instances where our confidentiality duties and privilege are suspended by law.

Under no circumstances will we sell, rent, share or swap your personal information to third parties for marketing purposes.

6. Attorney-Client Privilege and Confidentiality

As a law firm, we are bound by strict ethical and legal obligations to maintain the confidentiality of information you share with us in the course of our attorney-client relationship. This information is protected by attorney-client privilege, except where disclosure is required or permitted by law.

7. Data Security

Whereas unauthorized third parties are constantly attacking websites and secured data, including ours, no system is completely secure, and we cannot guarantee absolute security. To minimize this risk we implement, update and maintain all reasonable cyber, physical, technical, and administrative measures to protect your information from unauthorized access, loss, or misuse. Please notify us immediately if you suspect any unauthorized access to your information so that we can act immediately to confirm your information is safe or to resecure the information you suspect has been compromised.

8. Data Breach Notification

In the event of a breach of your personal information that poses a real risk of significant harm, we will notify you and the appropriate privacy commissioner(s) as required by law. We will take steps to mitigate harm and prevent future breaches

9. Your Rights and Choices

You have certain rights regarding your personal information, including:

Access: Request access to the personal information we hold about you.
Correction: Request corrections to inaccurate or incomplete information.
Withdraw: Withdraw consent for certain uses or disclosures, subject to legal obligations.
Request: Request information about our data handling practices.
Deletion: Request deletion of your information, subject to legal or contractual obligations (e.g., record retention requirements).
File a complaint: File a complaint with our office or the Office of the Privacy Commissioner of Canada or the Office of the Information and Privacy commissioner of Alberta.

To exercise these rights, contact us at terry@codylaw.ca. We will respond within 30 days or as required by law.

10. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy and as required by law. For example, we retain case-related information to comply with legal record-keeping obligations or to defend against potential claims. When no longer needed, we securely anonymize and/or destroy your information.

11. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these sites. We encourage you to review the privacy policies of any third-party websites you visit.

12. International Data Transfers

If you are located outside Canada and your emails or information are transferred on internet links that traverse the US border or territories, please note that your information may be processed in the U.S. by USA government entities, including but not limited to the Department of Homeland Security. We take steps to ensure compliance with applicable data protection laws for international transfers, such as PIPEDA, if applicable.

If your personal information is transferred outside Canada to jurisdictions other than the USA, it will also be subject to the laws of that jurisdiction. We ensure that any such transfers comply with PIPEDA or applicable provincial laws, using safeguards like contractual agreements to protect your information.

13. Children’s Privacy

Our services and website are not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If you believe we have collected information from a child under 13, please contact us immediately.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The updated policy will be posted on our website with the “Last Updated” date. We you review this policy periodically.

15. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your information, please contact us at:

Cody & Company Law Office

4905C 50 Avenue

P.O. Box 4227

Olds, Alberta T4H 1P8

Attention: Terrance J. Cody, Privacy Officer

terry@codylaw.ca

403-556-1528

403-265-3010